Try it with your first contractorSet up an assignment, collect a timesheet, generate an invoice. Start with 2 free active assignments, no credit card required.
Manage your contractors directly
Assignments, timesheets, and invoicing without the agency overhead
You hire contractors directly. You've decided you don't need an agency in the middle — but now you're carrying the admin that an agency would normally handle. Timesheets, invoicing, rate management, compliance tracking. Hubbado gives you the same workflow agencies use, in a single platform you run yourself.
Chasing contractor invoices
Every month, you wait for contractors to send invoices. Some arrive late, some have the wrong rate, some don't match the hours you approved. You end up chasing, cross-checking against timesheets, and reconciling discrepancies before anything can be paid. The more contractors you have, the more time finance spends on admin instead of paying people.
Chasing timesheets by email
Without a submission system, collecting timesheets means chasing contractors by email every week or month. Some send spreadsheets, some send PDFs, some forget entirely. You end up following up, reformatting, and manually checking hours before anything can be invoiced. It works with two contractors. It falls apart with ten.
No visibility into contractor compliance
Is every contractor's insurance current? Have right-to-work checks been done? Are contracts signed and up to date? Without a system tracking this, the answers live in someone's inbox or a shared folder that nobody checks until there's a problem. The risk sits with you, but the visibility doesn't.
One workflow from assignment to invoice
You need a simple chain: set up the assignment, collect timesheets, approve the hours, generate the invoice. Most companies piece this together from separate tools — a timesheet app, a spreadsheet for rates, an invoicing system — and spend their time bridging the gaps. Hubbado runs the full chain. Your contractor submits time against their assignment, you approve, and the invoice generates automatically. Self-billing means the contractor never needs to send you an invoice — the approved timesheet is the source of truth.
Simple enough to run yourself
You shouldn't need a back-office team to manage a handful of contractors. Hubbado keeps the process straightforward: set up the assignment with agreed rates, collect timesheets, approve, and invoices generate from the approved time. Invoices upload to Xero automatically. If you run your own PAYE for off-payroll workers, it handles back-calculation from charge rate to gross pay. No training programme required — if you can approve a timesheet, you can run the process.
Key features for contractor management
Contracts & Assignments
Create and manage contractor assignments with rates, terms, and compliance requirements. No agency middleman needed.
Learn moreTimesheets
Contractors submit time against their assignments. You approve and the system calculates costs automatically.
Learn moreInvoicing
Generate invoices from approved timesheets. Integrates with Xero for seamless accounting.
Learn moreAgency Payroll
Running your own PAYE? Back-calculate from charge rate to gross pay, including employer NICs and pension.
Learn moreProven across hundreds of contractors
The workflow — assignments, timesheets, invoicing — has been running in production since 2015, managing hundreds of contractors across thousands of contracts. The tooling exists because we needed it ourselves — first inside an agency, now available as a standalone platform.
Hubbado's innovative platform deserves special mention. It has been remarkably user-friendly and intuitive, simplifying processes and communication throughout the recruitment phase and beyond.
“Reports I get from other vendors are often late and incorrect but never from the Hubbado portal”
“Approving client terms and managing timesheets is a seamless process”