Timesheets

Timesheets that know your rates and feed directly into invoicing.

Every timesheet entry calculates costs and charges in real time against your agreed rates. When time is approved, invoices and credit notes generate automatically — no re-keying, no reconciliation. One connected flow from time entry to payment.

Timesheets shouldn't be this hard

Agencies and consultancies manage contractors across multiple clients, each with different rates. Most timesheet tools just record hours — leaving you to calculate costs separately, re-enter figures into invoicing, and manually reconcile when something changes.

Corrections mean chasing credit notes with confusing partial amounts. Month-end becomes a scramble to close the books.

Rates, timesheets, and invoices — connected from the start

Your rates are set up once on the assignment. When a worker enters time, the timesheet calculates what that time costs and what to charge — both the supplier and client amounts, visible as entries are made. No waiting until month-end to find out what you've spent.

When a reviewer approves the timesheet, invoices generate automatically. For agencies, that means both sides — the invoice to your client and the invoice from your supplier — from one set of timesheets.

Corrections that make sense on the invoice

Things change — a shift entered wrong, a rate agreed incorrectly, a retrospective rate adjustment, even discovering after billing that time was charged to the wrong company. Hubbado handles all of these.

The system adjusts timesheets and produces credit notes and invoices for whole, understandable amounts. No confusing partial line items, no manual workarounds. Your finance team and your clients can read exactly what changed and why.

Know exactly what you're spending as time is entered

Every timesheet shows costs and charges in real time — not just hours. As workers enter time, you can see exactly what money is being used against each assignment.

For agencies, both the supplier cost and client charge are visible. No waiting for invoices to find out where you stand.

From time entry to payment — nothing in between

Rates, timesheets, invoicing, and corrections — one connected cycle with no spreadsheets bridging the gaps.

“Approving client terms and managing timesheets is a seamless process”

“The Hubbado platform has been the easiest and best platform to use, with good visibility of my assignments, timesheets and invoices. It's by far the most accessible, intuitive and well designed UI I've used for this kind work /assignment management."

Hubbado's innovative platform deserves special mention. It has been remarkably user-friendly and intuitive, simplifying processes and communication throughout the recruitment phase and beyond.